7 Ways to Fix Policy Compliance Issues in Your Surgery - with FPM Core

If you’re dealing with any of the following, then it might be time to rethink your approach to policies and regulatory compliance  — and bring in a system that works for you...

  • Disparate policies across multiple folders or systems,
  • Little visibility on who’s read which policy or when it was updated,
  • Manual tracking via spreadsheets or paper that’s time‑consuming and error‐prone

Here’s a streamlined roadmap, and how our market-leading FPM Core software supports you each step of the way:

  1. Audit your policy environment: List all your policies, check ownership and review dates, find gaps.
  2. Centralise policy management: With FPM Core: all policies live in one cloud‑based platform—easy to access, update and distribute.
  3. Assign owners & workflows: Ensure each policy has a responsible owner, review cycle and update process. FPM Core tracks who needs to act and when.
  4. Track staff acknowledgement and training: Ensure staff have read, understood and signed off relevant policies. With FPM Core you can see who hasn’t, and send reminders.
  5. Evidence & audit readiness: Attach audit records, training logs, and incident tracking directly to policies so you can demonstrate compliance during inspections (for example from the Care Quality Commission). FPM Core’s evidence archive makes this quick and easy.
  6. Stay ahead of regulatory change: Use the platform’s mapping of policies to frameworks (such as CQC or Health Inspectorate Wales) and automatic update notifications, so you’re never caught off‑guard.
  7. Build a culture of compliance: Make it part of your surgery’s DNA: consistent policy review, transparent accountability, and visible leadership support. A system like FPM Core signals to your staff that compliance matters and is managed.

In short: managing policy compliance well isn’t about volume of documents—it’s about systematic clarity, accountability and evidence. A tool like FPM Core helps you centralise everything, engage the team, track performance and confidently face inspections—while freeing up your practice to focus on patient care rather than compliance paperwork.

If your surgery feels its compliance process is patchy, scattered or manual, it might be the right moment to ask: what if there was one platform that did it all?

Book a demo of FPMCore today and see how it could transform compliance in your practice.

Created by Peter Hobden
Peter Hobden
As Partnerships Development Manager at FPM, Peter leverages his expertise in SaaS sales to help clients get and stay compliant. With over 7,000 practices using FPM's subscription-based products and services, he manages customer acquisition, upselling, and retention, as well as conducting regular account reviews and negotiations.

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