Policy Updates - Week Commencing 16th May 2022

First Practice Management members can access a comprehensive and invaluable selection of sample documents in the Policies and Procedure Library

Policy updates this week

Reviewed & Unchanged

Christmas Party Policy
Exit Checklist
Medical Student Induction Checklist
Nurse Practitioner Appraisal Form
Informal Discussion Record (Staff)
Practice Management Core Competency Framework Toolkit
Practice Nurse Interview Questions

Updated Documents

Holiday Allowance Calculator

Policy updates week commencing 9th May 2022

Reviewed & Unchanged

Dress Code Policy
Time Off In Lieu (TOIL) / Overtime Policy
Childcare Vouchers
Nurse Registration Checking
Rehabilitation of Offenders Employee Declaration
Absence Monitoring Log
Dismissal With Notice Letter
Dismissal Without Notice (Gross Misconduct) Letter

Policy updates week commencing 2nd May 2022

Reviewed & Unchanged

Appraisal Summary Report (After the Appraisal)
Appraisal - Staff Feedback Survey (For 360°Appraisal)
Letter to GP/Occupational Health Provider
References (Giving for Former Employees) Policy
Staff As Patients - Options Appraisal
Appraisal - Guide for GPs on Practice Manager Appraisal
Conflict Resolution Policy - Staff

Policy updates week commencing 25th April 2022

Reviewed & Unchanged

Pay Secrecy
Mental Health in the Workplace
Keyholder (Staff) Agreement
Opt-Out Agreement (Working Time Regulations)
Bullying and Harassment Policy
Study and Training Policy

Updated documents

Mobile Phones (Staff Use Of) Policy
Disclosure and Barring Service, Employment of Offenders and Risk Assessment

Policy updates week commencing 18th April 2022

Reviewed & Unchanged

Contract - Conditional Offer Letter
Contract - Formal Offer Letter
Grievance - Invite to Appeal Hearing Meeting Letter
Grievance - Invite to Grievance Meeting Letter

Policy updates week commencing 11th April 2022

Reviewed & Unchanged

Record of Contact
Redundancy Policy
Redundancy Selection Matrix Template
Interviewer's Record Form
Return To Work Interview Form (After Sickness Absence)
Interviewing Tips
Salary Advances Policy
Grievance Hearing Guidance & Example Questions

Updated Documents

Payslip - Staff Guide to Understanding
P60 - Staff Guide to Understanding

Policy updates week commencing 4th April 2022

Reviewed & Unchanged

Redundancy - Voluntary Consultation Supporting Documents
Stress – Practice Tool for Addressing Stress in the Workplace
Recruitment Reference Requesting Protocol
Code of Conduct: Behavioural Standards
Secondment Agreement

Policy updates week commencing 28th March 2022

Reviewed & Unchanged

Gifts and Donations Policy
Modern Slavery Statement Template
Staff Training Matrix
Information Asset Register

Policy updates week commencing 21st March 2022

From 6th April 2022, the UK government's Health & Social Care Levy will take effect across the UK, in the form of a 1.25% increase in National Insurance contributions (NICs).

The changes are expected to raise approximately £12 billion per annum, which will be ringfenced to fund investment in health and social care. The changes will affect employees (including working pensioners), employers, the self-employed, and individuals receiving dividends.

FPM has created a new letter template and guidance for employers on this new levy which can be provided to practice staff to explain the changes (FPM Members can download this from the Policies and Procedures Library)

Health & Social Care Levy - Template letter to employees

Policy updates week commencing 14th March 2022

Reviewed & Unchanged

Contract of Employment (Zero Hours)
Bring Your Own Device Policy (BYOD)
Business Continuity Plan (Sample)

Updated Documents

Contract of Employment
Contract of Employment (Employees Other Than Salaried GPs)


COVID-19 Travel Guidance And Leave Policy

Policy updates week commencing 7th March 2022

Reviewed & Unchanged

Apprentice Agreement
Training Evaluation Form
Second Job Policy

Policy updates week commencing 21st February 2022

Reviewed & Unchanged

Temporary Residents (TRs) Procedure
Sample (Blood, Urine etc.) Handling Protocol

Updated Documents

Private Insurance Work Protocol
Pharmacy Prescription Ordering and Delivery
Removal Of Patient From List Policy
Safety Alerts Protocol
Scanning Documents Into Clinical System Protocol
Social Media Policy (Response to Online Abuse)

Policy updates week commencing 21st February 2022

Reviewed & Unchanged

Palliative Care Referral Form

Updated Documents

Cytotoxic Drugs Protocol
Data Protection Impact Assessment (DPIA) Policy
DSP Toolkit
Palliative Care (PC2) Protocol

Policy updates week commencing 14th February 2022

Reviewed & Unchanged

Travel Expenses Policy (for Branch Surgery)
Menopause Policy
Redundancy - Collective Consultation Supporting Documents
Complaints Handling Desk Aid - England

Updated Documents

Anaphylaxis Treatment Protocol
Clinical System Staff Access Record
Complaints Annual Report
Complaints Procedure Leaflet - England
Confidentiality of Patient Data
Copying Correspondence to Patients Policy

Policy updates week commencing 7th February 2022

Reviewed & Unchanged

Medical Report Procedure (Fitness for Work / Return to Work)
Practice Resources (Use of) Policy

Updated Documents

Practice Manager Induction Checklist
Professional Membership Renewals Procedure

Policy updates week commencing 31st January 2022

With the government now putting the 'Vaccination as a Condition of Deployment (VCOD)' into consultation on Monday, we'll be postponing any further releases for the time being - but remember that FPM members can still contact our HR Helpline for any queries;

New Documents

Vaccination for Practice Staff (VCOD) - Dismissal With Notice letter

Updated Documents

Infection Control Policy
Infection Control Inspection Checklist

Policy updates week commencing 24th January 2022

With the government pressing ahead with the new 'Vaccination as a Condition of Deployment (VCOD)' initiative, FPM Members will be able to access the following new documents from the Policies & Procedures Library;

New Documents

Garden Leave Template Letter
Vaccination for Practice Staff (VCOD) - Template Letter
Vaccination for Practice Staff (VCOD) - Invite to Informal Meeting
Vaccination for Practice Staff (VCOD) - Invite to Formal Meeting

Policy updates week commencing 17th January 2022

New Documents

Practice Staff Vaccination (VCOD) Policy

Reviewed & Unchanged

Drug Allergies - Recording of Statement
Financial Processes Checklist
Training Needs Assessment
Locum Timesheet
Violence and Aggression Policy

Updated Documents

Locum Appointment Protocol
Bribery Act Policy

Policy updates week commencing 10th January 2022

Reviewed & Unchanged

Medical Report (Recruitment) Procedure
Mental Capacity Act Policy
Computer, Internet and Email Usage Policy
Dispensary Staff Training / Competency Records​

Updated Documents

COVID19 Travel and Leave Policy

Policy updates week commencing 3rd January 2022

Reviewed & Unchanged

Transgender Equality Policy
CCTV Code of Practice Leaflet
Suspicious Packages Protocol
Bomb Scares / Threats (Dealing With)
Staff Search Policy


Our Policy and Procedures Library is constantly being updated in line with the changes and developments to policy and law that affect primary care. The documents are easy to pick up and use, meaning you can tailor them to the unique needs of your practice with minimum fuss.

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