Library of policies, procedures, protocols, letters and forms

The following draft documents are available for Members to download and customise for their own use. To log into the Library Members click here.

Absence notification

Admin & Clerical core competency framework

Admin & Clerical core competency framework assessment toolkit

Adoption leave, notification of dates

Adverse weather (absence due to) policy

Age Discrimination policy

Agenda for Change toolkit

Alcohol at work policy

Application form

Appraisal policy

Appraisal - guide for GPs on Practice Manager appraisal

Appraisal - pre-appraisal guidelines & self-assessment form

Appraisal - 360° feedback survey

Appraisal outcome report

Bullying and harassment policy

Car Policy - car supplied by Practice

Car Policy - employee's use of own car

Compassionate leave policy

Computer, Internet & Email

Confidentiality Clause Staff Contracts

Confidentiality policy (Dispensers)

Confidentiality policy and agreement (Staff)

Consent form - use of staff photograph

Contract of employment (for all employees except salaried GPs)

Contract of employment for salaried GPs)

Contract of employment (letter seeking employee's consent to change)

Disciplinary/Dismissal Procedure policy

Disciplinary - notification of hearing

Disciplinary - notification of suspension from work

Disciplinary - written warning

Disciplinary - final written warning

Disciplinary - notification of appeal hearing

Disciplinary - appeal hearing decision

Disciplinary - dismissal with notice

Disciplinary - dismissal without notice

Disciplinary - notification of no further action

Discrimination - see Equal Opportunities

Dispensary Staff Training/Competency Records

Dress code

Drugs at work (misuse of) policy

Equal Opportunities/Anti-Discrimination (Employment) policy

Exit checklists

Exit interview questionnaire

Expense Claim Form

Eyesight tests - reimbursements of costs policy

Flexible Working policy

Flexible Working Application form FW(A)

Flexible Working Acceptance form FW(B)

Flexible Working Application Rejection form FW(C)

Flexible Working Appeal form FW(D)

Flexible Working Appeal response form FW(E)

Flexible Working Extension of Time Limit form FW(F)

Flexible Working Notice of Withdrawal form FW(G)

Grievance Procedure

Grievance - notification of hearing

Grievance - notification of outcome of hearing

Grievance - notification of appeal hearing

Grievance - notification of appeal outcome

Guidelines for Interviewers

Health & Safety policy

Hep B/tetanus/diphtheria for all staff

HIV/AIDS (staff) policy

Holiday allowance calculator

Holiday policy

Holiday record sheet

Holiday request form

Illegal working (compulsory checks to prevent) protocol

Induction of new recruit

Internet and email (use of) - see Computer, Internet & Email

Interview questions (for admin. posts)

Interviewer's record form

Interviewing tips

Invitation to interview

Job Applications Scoring toolkit

Job descriptions

Job offer letter

Job plan for salaried doctor

Laptops (use of)

Laptop Risk Assessment

Locum Agreement

Lone worker policy

Maternity policy

Maternity leave - notification of dates

Medical report (fitness for work - long term sick) procedure

Medical report (recruitment) procedure

Medical Student Health & Safety Manual

Medical Student Induction Checklist

Mobile phones (staff use of) policy

Nurse Registration Checking

Offer letter

Opt out agreement (Working Time Regs)

Overtime claim sheet

P60 (guide to understanding)

Payroll giving (to Charities) policy

Payslip (guide to understanding)

Person specification - blank

Person specification - examples

Personal details/next of kin record

Personal Development Plan template

Personal learning plan (nurses) policy

Personal relationships at work policy

Practice Manager Induction Checklist

Practice resources (use of) policy

Probationary period - notification of extension

Recruitment policy

Recruitment medical report consent see Medical report (recruitment)

Redundancy policy

References (giving re former employees) policy

Rehabilitation of Offenders declaration

Rejection letter for unsuccessful job applicants

Request to work from home (part of Computer & data security policy)

Retirement policy

Return to work (after sick leave) interview report form

Right to Accompaniment policy

Salary advances policy

Self-employed contractor - agreement

Sick pay policy

Sickness absence and reporting policy

Smoking (staff) policy

Staff as Patients policy

Staff as Patients - options appraisal

Staff attendance at emergency incident protocol

Staff development planning worksheet

Staff handbook

Staff holiday record sheet

Stress policy

Study facilities and study leave policy

Summary of hours/pay/holiday

Telephone usage policy

Timekeeping, time off and unauthorised absence policy

Time off in lieu (TOIL)/overtime policy

Training costs agreement

Training evaluation form

Training needs assessment

Training (staff) policy

Travel expenses (branch surgery) policy

Travel expenses policy

TUPE (notification of) protocol

Unauthorised absence 1st letter

Unauthorised absence 2nd letter

Uniforms policy

Unpaid leave policy

VDU/Display Screen Eqt. Health Surveillance Questionnaire

VDU/Display Screen Eqt. Risk Assessment

Whistleblowing policy

Work performance (poor performance) policy

Work Study toolkit